The RoleWe’re looking for a proactive and highly organised Grounds Maintenance Coordinator to support our busy Grounds Maintenance team. In this role, you’ll be responsible for planning and scheduling work, coordinating day-to-day activities, and providing essential administrative support to ensure our operations run smoothly and efficiently. You’ll help maintain clear communication across the team, track progress against deadlines, and contribute to delivering a high-quality service for our sites and customers.Accountabilities and ResponsibilitiesProvide coordination and administrative support to managers and team leaders, including (but not limited to) communications support, project assistance for Grounds Maintenance activities, and preparing presentations, briefing notes, and internal/external communications.Promote a strong Health, Safety and Wellbeing culture and champion best practice across the department.Order equipment, consumables and PPE to ensure teams are fully resourced.Act as the training coordinator for the area, maintaining accurate training records, monitoring course attendance, and serving as the first point of contact for training invitations and joining instructions.Liaise regularly with internal and external stakeholders to support effective operations.Coordinate and maintain corporate IT systems and bespoke Grounds Maintenance IT systems as required.Manage the GM mailbox, responding to queries, logging work requests, and supporting internal communications.Conduct equipment and fleet stocktakes across base sites to ensure inventory records remain accurate.Review, record and log overtime requests, submitting data to Finance for processing.Raise SAP orders and engineering certificates in line with procurement requirements.Work closely with schedulers to ensure operatives and contractors are able to deliver cy
