Administrator - Landscaping & Construction

Chappell Enterprises UK • 1 • Camberley • 6h ago

Office Administrator – Landscaping and Construction
Salary: £29,000 – £32,000 per annum, depending on experience
Location: Camberley
Job Type: Full-Time, Permanent
Working Hours: Monday to Friday – flexible working hours may be considered, but the successful candidate must be available and in the office between 09:00 and 12:00 each working day
Please note – Previous administrative experience within landscaping, grounds maintenance, construction or a closely related industry is required for this position.
Are you an organised, dependable and adaptable administrator who understands the demands of a busy landscaping or construction business?
Chappell Enterprises UK is recruiting on behalf of an established and growing landscape construction company based near Camberley.
The company delivers high-quality residential landscaping projects across Surrey, Berkshire and London and is looking for an experienced Office Administrator to provide day-to-day administrative, bookkeeping and organisational support.
This is a varied position supporting the business owner and operational teams. The successful candidate must be comfortable managing competing priorities, responding to changing requirements and taking ownership of the many practical tasks that arise within a growing landscaping business.
All applications will be reviewed, sifted and shortlisted by Chappell Enterprises UK before suitable candidates are introduced to the employer.
About the Role
As Office Administrator, you will be responsible for keeping the company's administrative and financial processes organised and up to date.
You will work closely with the business owner, acting as a reliable point of support across bookkeeping, purchasing, diary management, client communication, workforce administration and general office coordination.
The role requires someone who understands how an operational landscaping, grounds maintenance or construction business functions. You must be comfortable communicating with suppliers, site teams, subcontractors, clients and professional advisers.
No two days will be identical, so you will need to be practical, resourceful and willing to manage anything else that comes up.

Key Responsibilities

Provide general administrative and secretarial support
Act as a Personal Assistant to the business owner
Manage diaries, appointments, meetings and reminders
Handle telephone calls, emails and general correspondence
Complete bookkeeping and maintain accurate financial records
Process purchase invoices, receipts and expenses
Raise sales invoices and monitor outstanding payments
Liaise with the company's accountant or external bookkeeper
Assist with bank reconciliations and financial reporting
Prepare documents, letters, quotations and spreadsheets
Order materials, tools, stock, uniforms and PPE
Maintain records of stock, equipment and company assets
Liaise with suppliers and obtain prices for materials
Coordinate deliveries to sites and the company premises
Support project teams with purchase orders and job information
Maintain employee and subcontractor records
Collate timesheets, working hours and payroll information
Assist with holiday, absence and training records
Maintain vehicle, insurance, servicing and equipment documentation
Help monitor health and safety paperwork and compliance records
Support the preparation of quotations, tenders and client documentation
Maintain electronic and paper filing systems
Monitor office supplies and arrange replacements when required
Assist with customer enquiries and follow-up communication
Help coordinate new starters, uniforms, PPE and company equipment
Support the owner with ad hoc business and administrative tasks
Identify opportunities to improve office systems and working processes

What We're Looking For

Previous experience in an administrative role within landscaping, grounds maintenance, construction or a closely related operational business
Experience completing bookkeeping or finance administration
Strong organisational and time-management skills
Confidence managing several priorities at the same time
Excellent written and verbal communication skills
Professional and confident telephone manner
Good working knowledge of Microsoft Word, Excel and Outlook
Experience using bookkeeping or accounting software
Ability to work independently and use initiative
High attention to detail and accuracy
A reliable, flexible and practical approach
Confidence communicating with site teams, suppliers, clients and subcontractors
Willingness to take ownership of tasks and follow them through to completion
Ability to handle confidential information appropriately

Experience supporting a company director, managing payroll information, preparing quotations or assisting with tenders would be advantageous.
Working Hours
This is primarily a full-time position. However, the employer may consider a degree of flexibility around the working pattern for the right candidate.
Regardless of the agreed hours, the successful person must be available and working between 09:00 and 12:00, Monday to Friday, as this is a key period for communication with the owner, site teams, clients and suppliers.
Any flexible working arrangement will be discussed individually and will depend on the experience and availability of the applicant.
Salary and Benefits

Salary of £29,000 – £32,000 per annum, depending on experience
Full-time, permanent employment
Flexible working hours may be considered
28 days' holiday including bank holidays
Company pension
Varied and responsible position
Opportunity to work closely with the business owner
Long-term opportunity within a growing landscaping company
Scope to improve and develop the company's administrative systems

This position would suit an experienced administrator who enjoys being central to the daily operation of a business and is comfortable handling everything from bookkeeping and supplier orders to diary management and unexpected operational requests.
Apply today with your CV. Chappell Enterprises UK will contact suitable applicants to discuss their sector experience, working-hour requirements and suitability before presenting a shortlist to the employer.

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